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Despite the rapid advancements of business technology in the past decade, enterprises the world over are still heavily dependent upon email. Therefore, every modern worker needs to be trained on how to send a professional email. If not, classic email mistakes will be made that could bruise your company\u2019s reputation, like these four common email blunders.<\/p>\n
Proper Grammar and Spelling Are a Must<\/strong> Solution: Taking time to check for spelling and grammar errors will go a long way toward safeguarding your company\u2019s reputation. Don\u2019t rush your emails; instead, set aside time to check for errors. In fact, it may even be worth it to rope in another set of eyes to look for errors that you might have missed. Think about it, at the end of the day, would you want to do business with a company that can\u2019t spell?<\/p>\n Don\u2019t CC the Wrong People<\/strong> An email blunder like this can easily be avoided by simply taking the time to review who exactly is going to see your message after hitting send. Do this by looking at the email\u2019s \u201cTo\u201d form. It\u2019s also a good idea to never say anything negative about someone in an email that you wouldn\u2019t want them to see. Remember, it\u2019s easy to accidently CC them on a message, or for someone to forward them something negative that you\u2019ve said. For workplace emails, it\u2019s in your best interest to keep all of your messages professional and by the book.<\/p>\n Complete Your Message Before Sending It<\/strong> Know Exactly Who You\u2019re Emailing<\/strong> Notice a theme here? All of these classic email blunders can easily be prevented by simply taking the time to review the content and the forms of your message before hitting send. No big technological solution needed, just think twice about what you\u2019re doing. What about you? Are you guilty of falling for any one of these classic email blunders? Share your negative email experiences in the comments with us in the comments.<\/p>\n","protected":false},"excerpt":{"rendered":" Despite the rapid advancements of business technology in the past decade, enterprises the world over are still heavily dependent upon email. Therefore, every modern worker needs to be trained on how to send a professional email. If not, classic email mistakes will be made that could bruise your company\u2019s reputation, like these four common email…<\/p>\n","protected":false},"author":18,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[69],"tags":[198,153,150],"yoast_head":"\n
\nEmail applications are equipped with spell check, and it\u2019s super easy to use a word processor to check one\u2019s grammar. Too often than not, though, these tools are taken for granted and an email is sent without being checked for spelling and grammar errors. The consequences of sending a poorly-written email can cause dire consequences for your company. Your professional reputation and even your intelligence will be questioned, especially if this is a consistent problem.<\/p>\n
\nGroup emails are useful for getting important information out to your entire team. However, things can get messy when team members go to reply, especially if they only want some people to see their response\u00a0and not the entire group. And then there\u2019s the classic email scenario where a person will accidentally select \u201creply all\u201d instead of \u201creply,\u201d or vice versa. CCing the wrong person on an email can even be downright embarrassing if it causes them to see information they shouldn\u2019t.<\/p>\n
\nAs obvious as this sounds, it\u2019s fairly easy to rush yourself and click \u201cSend\u201d before you\u2019re even finished with writing your message. After this, you then have to write an embarrassing follow-up message, explaining your mistake and finishing what you were trying to say in the original message. The best way to prevent this major email blunder is to slow down and think twice before hitting send. Another preventive measure is to not multitask while working on an email. Writing an error-free email is an important enough task that it should get your full attention.<\/p>\n
\nIt\u2019s easier to email the wrong person than you may realize. For example, this can happen if you let the \u201cTo\u201d form autofill an email address from your contacts, and you happen to have hundreds (or even thousands) of contacts, many of whom have similar names and addresses. If the wrong address populates the “To” form, it can lead to some embarrassing consequences–or even dangerous consequences if it causes a leak of sensitive corporate information to an outside party.<\/p>\n