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There are good emails, and there are bad emails. You know them when you see them, but can you write an email that\u2019s more likely to be read and acted upon? There are a few key steps to writing them more effectively. For this week\u2019s tip, we\u2019ll walk you through five steps to improving your emails.<\/p>\n
Brief is Better<\/strong> Write a Persuasive Subject Line<\/strong> Personalization can Help<\/strong> Check Your Spelling<\/strong> Business Messages Should be Professional<\/strong> For more information on possible business communication solutions, including email, give SemTech IT Solutions a call at 407-830-1434.\t\t<\/p>\n","protected":false},"excerpt":{"rendered":" There are good emails, and there are bad emails. You know them when you see them, but can you write an email that\u2019s more likely to be read and acted upon? There are a few key steps to writing them more effectively. For this week\u2019s tip, we\u2019ll walk you through five steps to improving your…<\/p>\n","protected":false},"author":18,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[69],"tags":[75,153,86],"yoast_head":"\n
\nWhat\u2019s your knee-jerk reaction to a long email? Best-case scenario for the sender, you skim it briefly before moving on to the rest of your inbox. You have other things to do, after all, which probably include reading the rest of your emails. Your contacts are in the same position, so it is better to keep your emails concise and direct. Any extra information that doesn\u2019t serve the email\u2019s purpose can be chopped. If an email is too long for you to read, it will be too long for the recipient to read as well.<\/p>\n
\nYour subject line is your first, and only, opportunity to convince the recipient of your message that it is worth their time to read. You want to introduce the topic of your email in such a way that grabs the attention of the reader and encourages them to open the email and at least see what is inside. Give them a reason to open the email, not fluff.<\/p>\n
\nIf your email messages read like they could be sent to anyone, from any company, you need to revisit them. Each email that is sent out should look like the time was spent to create a genuine message, which means that you need to take the time to create that genuine message. You should always identify yourself and your company, especially when communicating with vendors, new clients, and prospects.<\/p>\n
\nIf you want to immediately discredit everything you have to say in your email, try misspelling a word or using improper grammar. These embarrassing and reputation-harming mistakes are easy enough to avoid by proofreading any message that is about to go out before clicking the Send button. Furthermore, don\u2019t write anything that may be conveyed as unprofessional, like a sentence with Caps Lock activated.<\/p>\n
\nWe\u2019re not saying that you shouldn\u2019t share the occasional meme or joke with your organization, we\u2019re saying that some ground rules need to be established. Provide your employees with an outlet that they can use to share these kinds of casual messages, so that their business inboxes aren\u2019t filled with clutter that distracts them from their work. Otherwise, your email could start to contribute to a lack of productivity and focus.<\/p>\n